Availability
We do our best to maintain reasonable inventory levels; after all we can’t sell you what we don’t have.
Sometimes we are out of what you need; it could be a sudden jump in popularity or a manufacturer that
isn’t keeping up with demand. We cannot guarantee that what is available today won’t be discontinued
by the manufacturer either. Candle Soylutions does not offer credits, refunds or exchanges for any
merchandise or samples purchased, which has become no longer available.
Backorders
We do not backorder products. If we expect an item that you ordered within 48 hours, we will hold
your order for that merchandise. Otherwise, we ship what we have and cancel
the balance of the order.
Canceling, Refusing or Returning Orders
You will be charged a 20% restocking charge if you cancel an order once it has been packed or
processed, even if UPS has not picked up the shipment yet. If you refuse a shipment, or if your
order is returned to us as un-deliverable for any reason (other than our error) you will be billed
the 20% restocking charge, plus the shipping charges. See "Returns" below for more details about
unauthorized returns and refused shipments.
Catalog
We don't have a
paper catalogue at this time. We change items on our website very frequently
as we closeout items that don't sell well, and add new items often. Our
website contains all items in our inventory.
Credit Cards
By paying with a debit or credit card you are stating that you are the owner of the card and associated account,
and that it is your name and address you are entering into the billing section and that is the address on file
with your card company. You also agree to pay Caribbean Blue, Inc., doing business as Candle Soylutions directly in the
event we are not paid by your debit or credit card company.
We will soon be processing
credit cards in real time-that is, when you enter your order, it will go to a
secure server that places a hold on that amount of funds for several days. We
do NOT actually charge your card until the order is packed and ready to ship-we
just set the funds aside for us.
Then we will calculate the shipping charges for your actual shipment and
charge your card for the appropriate total. So. if you place an order and the cart calculates
X$ for shipping-if we can ship for less, only
the lower amount is charged on your card. We've packed too many orders only to
find out that there were no funds available on the card, so we've had to
resort to this method. Please do
NOT
place your order to see if it will
go through. This only delays your order, as all orders that are "paid" will be
processed, then we will address the orders that did not have funds available.
If you have a
debit
card, please be sure that
your order does not exceed the daily or per transaction limit set up for your
account. If your card declines, please contact us at 541-686-2949. For your
protection, please do NOT email us a credit card number!
Credit Card Security
Protecting the safety of your
credit card is important to us. We use Secure Sockets Layering (SSL)
technology to protect the integrity of your credit information. SSL scrambles
data as it travels from your computer to our website, offering the greatest
protection in the industry. If you prefer to call in your credit card number
(which gets written on a piece of paper, which is NOT as secure as internet
only) please place your order online-choose cash/money order, then enter in
order comments will call (or fax) cc number) We'll set the order aside until
we hear from you. Then call us or fax 541-686-6055 with your credit card number. We do
process all credit cards online, so they
eventually are processed through the internet anyhow. Your order will be
processed much faster if you will enter the information, as this saves us a
step---and decreases the possibility of an error. Believe me, you have a
greater chance of your credit card being physically stolen (eg purse stolen)
than your card number being stolen from our website.
Damages
If you notice breakage, spillage
or damage, contact UPS immediately for a claim number. Their phone number is
1-800-742-5877, or you may email UPS at:
UPS
Customer Service.
Your shipment left our business in perfect shape, and our responsibility ends when it is picked
up by the carrier. The customer is the responsible party for filing any damages to the carrier.
By you filing a
claim, the process is speeded up, as UPS must talk to both of us. This way,
you don't have to play phone tag with UPS, they will instruct you at the time
of filing your claim as to what whether they will inspect the damages. Please do not ask us to
"overnight" or for other expedited shipping and replacement items unless you are willing to put in
an order and pay for it while waiting for your claim to be reviewed. Our limit of liability for a
damage claim determined to be our fault, is replacement of the damaged goods shipped UPS Ground.
Debit Card
We treat debit cards exactly the same as we treat credit
cards. Please order as if you are using a credit card. Please be sure that you
do not exceed your daily or per transaction limit.
Disclaimer
Our products are
the finest that we could find for the price....Due to the nature of the
products, they do not carry a guarantee or warranty. Customers must test for
themselves the products for suitability and compatibility and performance. Because we serve
the wholesale industry, it is assumed that YOU, the customer, have educated
yourself as to the use and care of the products you purchase, the candle making
process and products, safety, techniques and industry standard practices. Candle Soylutions assumes no
responsibility for compatibility issues, damage or degradation or shelf life of products,
or for injury, damages, or loss, either direct or incidental, from the products
sold by us. Failure to test for compatability and performance will not result in replacement of products
or the value of your time spent, containers, wicks, dye, freight costs or any other waste or consequential
damages in relation to the failure.
Fragrance Types
Some Candle Soylutions fragrance oils attempt to imitate fragrances sold by major perfume, candle,
cosmetics and personal care product companies. We call these “Types” or “by…”. Although our fragrances
may be very similar to the original name brand versions when ours were created, they are not identical
and can vary as the major brands change or update their scents. Our fragrance oils that have been named
as “Types” or “by…” simply refers to the major brand name for comparison purposes only. Candle Soylutions
is not affiliated in any way with the Major Brand products. We do not sell, nor have we ever sold, any
merchandise produced by these brands, and none of our products are sponsored, licensed, or endorsed by them.
All trademarked names and service marks remain the exclusive property of their respective owners.
Fragrance Strength and Consistency
Candle Soylutions fragrances are never diluted. We don’t even have a way to do that and would never do that either.
If a formula has been changed in any way it is always noted on the item descriptions, so you know to retest.
It is a standard industry practice to weigh your fragrance on a scale instead of using tablespoons, cup or other liquid
ounce measurements due to variations in fragrance weight, which can change from batch to batch. Weighing your
oils on a scale helps keep your results more consistant even if the weight of the oil you receive is not. Before
making allot of candles with a new batch of fragrance it's also advised you make a few test candles to be certain
your wicking still works with the new fragrance batch. The larger quantities you order, the more important this is.
Failure to test for compatability and performance will not result in replacement of products or the value of your time spent
, containers, wicks, dye, freight costs or any other waste or consequential damages in relation to the failure.
Some variation in fragrance smell is to be expected from batch to batch. Some fragrances contain a great deal of
essential oils (EOs). While none of our scents are 100% EO, many contain EOs in the formula; Lavender, Lavender Sage,
Coffee-Fresh Roast, Lemon Lavender, Lemon Grass, many of the florals and woodsy scents are just a few examples that
come to mind but many of our candle fragrances contain some essential oils. The nature of natural EO products is such
that these oils really can smell different from different batches due to the different crops and other factors.
The variation in scent strength can be very noticeable when comparing old fragrance to new fragrance. What is happening
above all is the fragrance you purchased a year ago or more, for example, now are starting to age out. They have had a
year to cure since manufacturing and become stronger to your nose than a newer batch of scent. Ever have onion dip?
It’s one of my favorites. It starts out mild and over the next few days becomes stronger, and stronger. The newer batches
of scent may not smell as strong to your nose but they have the same components, in the same ratios as the previous batch
and therefore will perform the same, within reason, to the prior batch in the finished products, because they are the same,
except for their age.
We work with a dozen or so fragrance manufacturing companies in the US and they all have statements to this effect on our
agreements and it’s a fairly common knowledge to us suppliers but not often comes up with our customers. You should also
know our manufacturers hold the formulas for the fragrance, so we always order the same scent from the same manufacturer
to avoid mix ups and changes. If we must change manufacturers for any reason, it is now a new formula and will be noted
in the description.
Hours of Operation
We are a website based business open 24/7. Please see Local Pickup for information about coming in to the shop
to pickup your orders.
Incorrect or Invalid zip code or address
USPS will deliver to most addresses, including Post Office boxes. UPS does not deliver to Post Office Boxes. If your order is returned
to us because you selected UPS shipping and then gave a US Post Office Box address, the package may be returnd to us and you will be charge
a 20% restocking fee and all the costs of shipping, just like it was a return.
If we get charged by UPS an extra fee for delivery to a post office or any
fee for an address correction, incomplete address, a package intercept, or change of delivery address this will passed on to you, unless
it was our error.
Please be sure you have given us the correct address.
If you request a delivery address change, either through UPS or Candle
Soylutions you are giving permission for the fees to be charged to your credit or debit card account. If this happens, you will
receive a separate charge on your credit card statement. If your order was paid through PayPal you will need to give us credit
card payment information or pay a PayPal request for funds to cover the extra costs before the delivery address change will
be submitted. Extra delivery charges that are not paid up front must be received within 10 days of invoice to avoid late
fees and/or interest charges or possible collections reporting. Of course, if it is our
mistake, you will not be charged.
INTERNATIONAL & APO BOX Shipments
Candle Soylutions is no longer shipping outside the United States or to APO addresses, nor do we allow courier pick up
at our location.
DUE TO AN INCREASE IN INTENTIONAL CREDIT CARD, PAYPAL AND ORDER FRAUD CANDLE SOYLUTIONS NO LONGER SHIPS TO FREIGHT FORWARDING COMPANIES.
These are companies that collect many shipments from around the US and bundle them into bulk shipments to your country and then deliver
to you. Many freight forwarding companies will NOT ship fragrance oils!
If we determine your order is setup to a freight forwarding company we may cancel your order. Even if we complete your order by mistake
you should know all responsibility for the package ends when it arrives at the shipping address you give us.
Although we certainly try to avoid mistakes there is no recourse for missing or incorrect, leaking or
damaged items or the shipping costs for any reason in this circumstance.
YOU ARE TAKING ALL THE RISK IF YOU SET UP AN ORDER THROUGH A FREIGHT FORWARD COMPANY.
Minimum Order
We do have a minimum purchase
amount of $5.00. We will ship a smaller order, but there is $5.00 small order
service charge added to your order.
Missing/Incorrect Items
Claims for missing/incorrect
items
MUST be filed within 3 days
of receipt of shipment.
Please be sure to unpack all boxes and check against invoice immediately.
To reduce misunderstandings we store a digital photo of the items of each order
just prior to packing, which we can use to help verify order accuracy.
We will not be responsible for claims after 3 days of receipt of order.
If your order was shipped to you, the verifiable missing items (brought to our attention
within three days of receipt) will be shipped UPS Ground only, unless you wish to pay
for expedited shipping.
If you picked up your order, the varifiable missing items will be readied for pickup as
soon as possible. We do not ship items missed on pickup orders.
LID COUNT: Tin Lids listed as "CASE of 950" are packaged by weight rather than counted.
As per the manufacture, and stated in the individual item description, the lid count can
vary by 5-10% and you may even find a few bent or not perforated (in the Daisy Cut
Lids Case). The fact that we don't count them is why you get the biggest discount on
the case purchase. Requests for more lids when purchased by the case will not be granted.
Ordering
Candle Soylutions has always been an internet-based business. We try to keep
high quality products in stock at low prices---along with maintaining
outstanding service. Most orders this time of year are shipping next day and
sometimes even the same day. We do this by utilizing software that automates
our processes and reduces errors. By you entering your name, address, phone,
items that you desire, etc....it greatly reduces our clerical burden so we
can concentrate on other tasks. Therefore, we avoid telephone orders if at all
possible. Once you have placed your order, it cannot be changed....99.9% of
our errors has always been due to a change on the order that was misunderstood.
Additions will be treated as a new order.
Payment
We accept VISA, Master Card,
Discover, American Express and Paypal.
Paypal
PAYPAL PAYMENT ARE NOT RECOMMENDED ON LOCAL PICK UP ORDERS!!!: We often make shipping adjustments when our cart over estimates the
shipping costs. With PayPal paid orders, we will make a shipping adjustment
when the savings to you is at least $3 or more, but you only receive 96% of the adjustment becuase PayPal no longer refunds the fees it charges
us on your payment. Otherwise it's simply too time consuming.
If you are picking up your order (Eugene, Oregon), we suggest you use a credit card. Then we can adjust the shipping and
any other charges prior to charging your credit card.
If you want to pay for a local pickup order through Paypal we will refund just 96% of your shipping because PayPal does not refund the fees it
charges us on partial refunds.
We will ship your order to the address you enter in our shopping cart even if it does not match your confirmed PayPal shipping address.
This way you can set up a drop ship to your customer without effecting your PayPal shipping address.
Local Pickup
EUGENE, OREGON Pickup Hours: By APPOINTMENT ONLY
Please help us to help you by following these guidelines:
Sorry we cannot accomodate any walk-in customers, we need time to take care of our orders that are to be shipped out.
~Order pickup is just that. You are saving on shipping by picking up your order. This is a working warehouse, not a store. There is no shopping here or time to look over other items or add onto your order while you're here. We are not able to answer questions, pick out your wicks, or figure out how much wax you need while you're here. That all needs to be done ahead of time.
Product or Process Questions? Please email us ahead of time with any product or process questions. If you are just staring out you will find a wealth of information you don't have to wait for by visiting our
Helpful Info/Instructions
~Orders must be placed online ahead of time. Every order comes through our site and be pre-paid. We need time, usually 24 hours notice, to get orders that already came in ahead of yours shipped, before we even get to your order and have it available.
~Retail? We do not have a retail store. Our website IS our showroom! Over 99% of our orders come in from customers that made their selections online without the ability to see, smell of feel the items in person. We all do it almost daily now. Sorry, we simply don't have the space or time for customers to come by and shop. Everything is boxed-there are no items on display. But you do have the convenience of not paying for shipping.
~Pickup appointments are reserved for orders too large to fit in the lock boxes outside. Appointments are usually between 10:00am-5:00pm TUESDAY-Friday only, and on a limited basis.
We simply get too many orders over the weekend that need to be packed and processed for shipping on Monday's before our UPS driver gets here.
Small order that will fit will go out in a lockbox outside. Then you can pickup at your convenience.
~Cash orders? We no longer allow cash orders. We won't even begin on your order until we have it online, and pre-paid. We're very sensative to emergency needs, however you must consider yourself inline behind people who planned ahead and placed their orders before you. They need their orders just as bad/quickly and we have deadlines to get them shipped.
~Payments: It's simple! Just place your order with a debit or credit card and let us know you want to pick up your order in the comments box. We will, of course, remove shipping charges for orders you are picking up prior
to charging your credit or debit card here in the office.
~PAYPAL PAYMENT ARE NOT RECOMMENDED ON LOCAL PICK UP ORDERS!!!: PayPal will charge you shipping if you pay through PayPal.
PayPal no longer refunds our merchant fees when we refund your shipping. So, you will only receive 95% of your shipping charges
back as a refund if you choose to pay through PayPal. This may not make a big difference if your shipping shows $11 but if you
are picking up 3 bags of wax, some jars and allot of fragrance and your shipping shows $120 (just an example) you will lose about
$5 because that's what PayPal charges us on your payment.
~Shipping Charges: there is no way to keep the shipping charges from showing in your order or the confirmation email.
If you don't tell us in the comment section that you're having someone pick up your order it will get shipped. Once it ships the costs are not refunded.
~Where are you? Please enter "send location" in the comments and we will email you specific directions on how to get here.
PLEASE print these directions in case we are not able to answer the phone to help you find us.
Privacy
We may contact you by email and/or texting regarding your order. In additions, your email address and phone number will be part of the shipping manifest, so the delivery person can
contact you if they have an issue with the package or delivery. Otherwise, we do NOT share your name, address, phone number, email address or anything else about you with ANYBODY!
By ordering from Candle Soylutions you are giving US permission to contact you in the future.
Returns
Important! Very few items we sell can be returned for any reason. If you have questions about products, ask us before you order! You have up to 15 days after the
ship date to initiate the return request.
Returned merchandise must reach our warehouse with an assigned Return Merchandise Authorization number
within 30 days
from date of receipt of product. Unless the wrong item was shipped, all
returned merchandise will be given an in-store credit towards a future purchase within 90 days.
All credits become void after 90 days. Absolutely no returns on: wax, wicks, fragrance oils, dyes, lids, tea light candles,
personal care products (lotions, butters, creams, etc.), additives, starter kits, packaging supplies, opened large quantity cases,
CLOSEOUT or CLEARANCE ITEMS. This is
the only way that we can assure every customer
that their products are unused and unadulterated. A 20% restocking charge will
be charged unless of course the problem was due to our error. This covers the
labor to restock the products and process the paperwork. If items are not in
re-saleable condition when you return them, no credit will be given. A digital
picture will be taken for documentation. Packages recieved without a RMA number
(Return Merchandise Authorization number) will be refused. Please be sure that the
number we give you is clearly legible on the box. Shipping charges will not be
refunded.
Candle Soylutions is not responsible for items returned to us without the RMA number even if accepted
or even if signed for here. No refunds or credits are given for merchandise returned without prior
authorization and within the time period listed above.
We do our best to depict the actual product--both by picture and by description so there won't be any
confusion about a product. We purchase from multiple vendors, so some items may have minor variations
in color, shape, or finish, especially the hand made ceramic and glass products. The product you order
this time may still be accurate by the description
(example: "70 mm twist lid-Gold") but may not be the EXACT gold shade like the one you ordered last time,
or there may be other slight variants. If it's critical, you will need to order small quantities each
time to sample. Even at that, we cannot guarantee the product we ship you will come from the same "batch"
as your samples, so expect some variation. Candle Soylutions does not claim to sell any products that are "Perfect"
nor do we sell or discount products as "Second Quality". Returns due to product variation and minor or cosmetic flaws
that do not effect the usability of the product fall under the same return policies listed above.
Samples
Please purchase the smallest
quantity shown as a sample, we're sorry, but we can not send out free
samples.
You are responsible for purchasing in a quantity you are comfortable with to make certain it meets your needs and standards, and
testing your products with our packaging for compatibility. If you purchase a large quantity of product that does not meet your
needs or standards you will incur a large shipping expense and restocking fee to return it. If you purchase a large quantity of CLOSEOUT or
CLEARANCE items and they don't meet your needs or standards you still cannot return them (no exceptions).
Minor Flaws
We ship products to you in as good, or better, boxes and packing than we get from our suppliers. It is
impossible to avoid minor dust, dirt,scuffs or dings, especially on plastic and tin containers or metal lids, which are usually
shipped to us in a box without seperators. For example, most tin lids come to us loose bagged in a box of 950 so they are shipped
to you loose bagged also. Most scuffs or dings are slight and covered with labeling and clear plastic
will show less scuffing when full of products. Again, when it's a concern order small to make certain our
products meet your standards. If you need to cherry pick product it's recommended you order 10-20% over what you need and discard
or donate the remainder.
You may always contact us by
EMAIL
if you feel you would like to see a closer detail of any items, we'd be happy to send you a digital picture.
